Medical transcription services for Podiatry

Podiatry is a branch of healthcare devoted to the study, diagnosis and treatment of disorders of the foot, ankle and lower leg. A podiatrist is a doctor of Podiatric medicine,  also known as podiatric physician or surgeon, qualified by his/her education and training to diagnose and treat conditions affecting the foot, ankle and related structures of the leg. Podiatrists are uniquely qualified among medical professionals to treat the foot and ankle based on their education, training and experience.

Medical transcription is a service allied with the field of healthcare by creating accurate, timely and reasonably priced records of the patient-healthcare professional encounter. To provide medical transcription based on all the parameters, medical transcriptionists needs to be well versed in the language of medicine, along with listening skills, keyboarding skills and research abilities.

Having acknowledged that catering to special needs requires a higher level of expertise, TransDyne has geared their training practices to meet these needs. TransDyne has formed special teams of medical transcriptionists who are trained in specific specialties, to make them domain experts in that specialty. TransDyne has a team of medical transcriptionists who have been trained in podiatry to enable them to provide podiatry medical transcription services.

How does specialty training in podiatry medical transcription affect accuracy?
Specialist training in podiatry ensures that the medical transcriptionist is well versed in the terminology and the procedures used in podiatry, thus ensuring that the complex terminology is easily understood by the medical transcriptionists, ensuring that the highest levels of accuracy are maintained from the very beginning.

How does specialty training in podiatry medical transcription affect turnaround time?
Specialist training in podiatry medical transcription enables medical transcriptionists to not only achieve high levels of accuracy but also enables them to meet the turnaround time committed. Moreover due to the high level of accuracy, the need for more number of quality checks are reduced, thus reducing turnaround time.

How does specialty training in podiatry medical transcription affect pricing?
The productivity of the medical transcriptionist are high, the accuracy levels are high and the need for quality checks are lowered, thus reducing the cost per line of transcription. The healthcare facility  benefits in terms of cost saving due to the expertise of the medical transcriptionists.

Apart from meeting the commitments of higher levels of accuracy and turnaround time, at lower prices, Podiatry medical transcription by TransDyne has the following benefits:

Data Security: TransDyne ensures Data security by incorporating security measures like 128-bit data encryption, multi-tiered application architecture, design level security, safeguards, firewall protected networks, sterilized e-mail servers, denial of access procedure and multi modal alerts.

TransDyne further ensures data security by ensuring that data doesn’t leave its premises physically. To ensure secure medical transcription all the transcription is done in TransDyne’s premises and the premises are secured through appropriate security measures. TransDyne meets and exceeds all the HIPAA and HITECH regulations.

Technology: TransDyne believes that the technology used for medical transcription like uploading dictation and downloading finished transcripts should be advanced to ensure reliability, but very easy to use requiring very less or no training. TransDyne also has a system with powerful archival features enabling the healthcare professional to easily trace old records. TransDyne also facilitates HL7 interface for interacting with other systems.

Medical transcription: Document Delivery system

Medical transcription has evolved a lot since the days of typewriters and micro cassettes. The days of dependence of healthcare facilities on the courier services are long gone. This is the electronic era where information is available  at the touch of a button or at the click of a mouse.

When a healthcare facility is looking at options for outsourcing medical transcription, it is important to keep Document Delivery Systems in mind while making the final decision. Accuracy of the transcript vis-à-vis the audio dictated, turnaround time of the transcripts, pricing of the service,security of data,  all these factors are very important for decision making, but Document Delivery system should be given equal importance for ease of usage.

No Health professional would like to spend an enormous amount of time on tracing reports and following up the delivery of finished transcripts. Then there is the matter of Data Security while transmitting confidential electronic data. Taking all these factors into consideration it is important for a healthcare facility to choose a medical transcription service provider that can provide an automatic and secure Document Delivery System.

It is important to choose a system which enables support staff to track dictations sent on any particular day, the number of documents in a single dictation etc to ensure that all documents were transcribed and stored.

TransDyne offers the best technology for all functions related to uploading of dictation files and downloading of finished transcripts. TransDyne has made sure that the technology used is very simple to operate. Some or the facilities offered by TransDyne are as follows:

Web Delivery
TransDyne offers  Web delivery system with multiple features that are easy to use making it an important component of medical transcription tools. TransDyne’s Web Delivery System addresses all the problems associated with tracking dictations, receiving documents, and in accessing old records from archives. The Web Delivery system is a browser-based system, and enables users to work with little or no software on their computer.

Some of the advantages of the Web Delivery system are:

· Reduce work in filing and tracking dictations
· Zero investment in hardware and software
· Configuration is flexible according to the number of users
· Up gradation is continuous without changes in the client’s computer.

Smart delivery
Smart delivery is a document retrieval system that enables automated download, saving and printing. It has features like:

· Inbox: Where all newly delivered documents are displayed.
· Automated downloads: Automatically download newly delivered documents into the folder specified.
· Automated printing: This enables auto printing for specified users and specified printers.
· User profiles: Multiple users can be configured into the system and can be assigned access privileges.
· Powerful archival and search options: The system enables user to search based on different criteria.

Some of the advantages of the Smart Delivery system are:

· Ease of tracking all new documents
· Automated downloads and printing
· User defined folder paths to enable easy imports to EMR systems
· User defined user profiles to use in a multi-user environment

Smart upload
TransDyne offers dictators the choice of using any dictation mode. Users can choose to dictate into the phone system, use their existing dictation system or use a digital recorder and transfer the dictations to the servers. The Smart Upload utility helps users transfer files from their computers or dictation systems to TransDyne’s servers. Smart Upload facilitates transfer of dictated files by checking at predefined intervals.

Voice Recognition and medical transcription

Is voice recognition the new solution for medical transcription needs? Voice recognition or speech recognition is one of the new developments in the medical transcription field. It has been touted as the solution for a health provider’s documentation needs.

How does it work? The doctor is offered a digital platform by the Voice recognition service provider where the doctor can dial in and dictate his patient notes at the end of the day. The software converts it to typed form, which is made available to the doctor to edit and correct as needed.

Seems simple enough. But is it as simple as that? Apparently not! Voice recognition needs to be evaluated on all the criteria used while finalizing a healthcare facility’s medical transcription service provider.

Time saved: When medical transcription needs are outsourced one of the main benefits is the time saving factor. Time is a precious commodity for Doctors and they would like to utilize it for providing quality care to their patients. But when voice recognition software is used the doctor has to spend more time on it in the following areas:

1. Training time: Voice recognition software requires the doctor to personally ‘train’ the software on the speech pattern, accent, standard terms and various nuances of his/her speech pattern so that the software can ‘learn’ it and adapt accordingly. This could involve a huge time commitment from the doctor using it, which he may ill afford to make.

2. Time for dictation: Voice recognition software requires the doctor to change his style of dictation to include punctuations, grammar, spellings, detailed terminology, paragraph and report start and ending etc., as opposed to the free flow form of dictations that the doctors are used to.

3. Time for editing: Unlike the traditional method of medical transcription where the records are subject to rigorous proof reading and quality checks, here the doctor needs to spend considerable time editing and correcting before signing off on the reports

Accuracy: The accuracy levels of the finished reports is of utmost importance as it affects care of the patients at every level as well as forming the basis for all further documentation needs. The accuracy level from voice recognition software is found to be about 60%-65%. That means correcting and editing the documents have to make up for the remaining 35%-40% accuracy.

Cost: The cost factor for voice recognition software will vary according to the number of users and the size of the organization. It will also have to factor in additional costs required for editing the documents to an acceptable level. One may find that it is costing more per line than was quoted in the beginning.

Learning curve: When healthcare facilities look for solutions for producing their patients’ medical records they would like to have solutions that are expert and accurate from the very beginning. In the case of voice recognition software there is a definite learning curve that affects the quality of finished reports till the software ‘learns’ to follow a particular doctor’s speech patterns and even then the accuracy levels are only 60%-65%.

Flexibility: When new doctors are added to the practice the voice recognition software has to be trained further to accept the speech nuances of the new joiners. There is no flexibility offered by voice recognition software for this.

In conclusion it can safely be said that voice recognition software will never be able to completely replace manual medical transcription. The important point to be considered here is that medical records are created of human beings, dictated by human beings and therefore needs another human being to transcribe it. Medical transcriptionists will have an important role to play at least as editors and proofreaders.

Medical transcription requires a certain amount of training, subjective judgment and understanding the context to be accurate and relevant, which will not be possible to achieve completely through software, no matter how expertly created. For the medical transcription needs of a healthcare facility one should look for a company that offers commitment on accuracy, turnaround time, reasonable pricing and data security.

TransDyne offers quality Medical Transcription at reasonable prices, done by expert Medical Transcriptionists with a very quick turnaround time executed through secure HIPAA compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

Unleashing core business potential by outsourcing medical transcription

Providing quality healthcare and making a profit while doing so are the goals of a healthcare facility. Outsourcing medical transcription can help achieve both the goals.

How does medical transcription help in the provision of quality healthcare?

· By creating accurate records: The continued quality of healthcare depends on availability of accurate information. Outsourcing of medical transcription ensures that medical records are transcribed by experienced and expert medical transcriptionists ensuring maximum accuracy.

· By creating timely records: Timely records are vital for providing quality healthcare, by outsourcing the medical transcription function a healthcare facility can be ensured that transcription would be timely because of a availability of a large pool of qualified personnel at all times. The turnaround time of the finished transcripts are also ensured by use of technology that has features that provides the convenience of using flexible modes of dictation, easy upload of audio files, easy download of finished transcripts.

How does medical transcription help in profitability?

· By creating records at reasonable price: The cost per line of medical transcription can be cut down dramatically by outsourcing to a professionally managed medical transcription service provider. The healthcare facility can benefit from the economies of scale of the medical transcription company. The billing method used by the medical transcription service provider also has bearing on the cost per line of transcription and this in turn affects profitability.

· By cutting down associated costs: Outsourcing of medical transcription would also have enormous cost saving benefits like, managerial expenses, real estate costs, cost of utilities, cost of information technology, capital investment in medical transcription equipment among many other expenses, to the healthcare facility. One of the main benefits of outsourcing medical transcription is that it accelerates the receivables cycle. This ensures that the process of reimbursement is quickened leading to profitability

· By creating records through secure channels: Choosing a HIPAA compliant medical transcription company for outsourcing medical transcription needs that healthcare facility would be able to protect itself against any litigations arising out of potential data security breaches. This could mean a huge potential saving for the healthcare facility

One can see that choosing a professionally managed medical transcription service provider as a long-term partner for creation of medical records, can have an impact on the bottom line of the healthcare facility. It is vital that the process of selection should include a company, which is able to provide all these benefits.

TransDyne offers quality Medical Transcription with an accuracy level of above 99% Accuracy levels are achieved by training medical transcriptionist in specific areas of medicine making them domain experts and having a four level quality check to eliminate errors.

TransDyne offers medical transcription at reasonable prices by using a fair and reasonable method, achieving and passing on the benefits of economies of scale, and executing all medical transcription work in-house.

TransDyne offers quick turnaround time for medical transcription work by use of the right technology and well-trained medical transcriptionists.

Medical transcription: Why dictation is an important part in medical record creation?

Why document the patient-doctor encounter?
The documentation of the patient-doctor encounter takes place for a number of reasons, some of which are given below:

1. Records provide the medical history of the patient enabling healthcare professionals to administer the best care possible.
2. It is legally mandatory to maintain patient records.
3. Patient records provide the basis for referrals
4. Patient records are the basis on which insurance claims are made
5. Patient records provide evidence in case of malpractice suits.

Having looked at the importance of having to create medical records, now the focus is on the process of record creation. Medical transcription plays an important part in the speedy and accurate creation of medical records. The medical transcription process starts when the doctor dictates notes of the patient encounter into a recording device.

The necessity of the doctors dictating notes rather than directly typing out the reports has been questioned time and again. Let us examine why dictation is necessary:

Time: Time is a scarce commodity for healthcare professionals and dictating free style could be squeezed in at any time of the day, and would not require any equipment other than their phone. Dictating notes would also take less time than actually typing as it has been proven than people can talk faster than they can type.

Expertise: The skill set of a doctor may not necessarily include typing speedily and accurately.

Speed: A medical transcriptionist could have better typing speed than a doctor. Moreover the creation of patient records would be speedier by medical transcriptionists as this is their only work; therefore the focus is totally on this.

Ease of use: It is easier for the doctor to dictate into his recording device while doing other things than to sit and type out the report.

Expense: It is cheaper for a medical transcriptionist to transcribe the report rather than the doctor waste his expertise and productivity on this task.

It is therefore better for doctors to focus on their business; providing quality healthcare and for the medical transcription service provider to focus on their business; Expert medical transcription and medical record creation.

How to improve dictation quality?
The advantages of dictating vis-à-vis typing are numerous, given below are some tips as to how dictation can be improved to improve the accuracy of the transcribed reports:

· Allot time for dictation: This will help the doctors to complete documenting the patient encounter when their memory is still fresh and capture all the details.

· Allot space: Allotting a convenient space for dictation will ensure that factors like noise, distractions do not affect the quality of recording.

· Collect papers: Collecting all the documents/reports required will help the doctor finish dictating accurately in less time.

· Speak at a steady pace: Speaking a steady pace will ensure that words are not garbled and help the medical transcriptionist focus.

· Spell difficult terms: Spelling difficult terms will ensure that the data captured is accurate.

· Rewind and listen: Sometimes rewinding oneself and listening to the dictation will help clarity by highlighting the areas for improvement.

· Know the equipment: Knowing the equipment being used for dictation will help the doctor to modulate his dictation, mike distance, stop/start features etc.

· Relax while dictating: Treat the time spent dictating, as time for a break and this will help the doctor relax and capture all details.

· Pause during interruptions: In case of any interruptions, it is better to use the pause button so that extraneous data is not captured.

Following these simple instructions will go a long way to help create accurate transcripts at an optimum turnaround time

TransDyne offers quality Medical Transcription at reasonable prices, done by expert Medical Transcriptionists with a very quick turnaround time executed through secure HIPAA compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

Medical transcription outsourcing can increase productivity

How does outsourced medical transcription help healthcare professionals increase productivity?

By leaving healthcare professionals with more time to focus on providing quality healthcare. That is a very simple answer and does not really highlight the advantages of outsourcing medical transcription. Let us examine in detail how outsourced medical transcription enhances a healthcare professional’s productivity

1. By providing a highly skilled team of medical transcriptionists

By outsourcing the medical transcription function, a healthcare professional essentially gains in terms of a huge team of well-trained and professional medical transcriptionists who can ensure that the patient-healthcare professional encounter is documented accurately and the finished transcripts are available in a timely manner.

This ensures that healthcare professionals can focus on their work and enhance productivity rather than waste time checking the accuracy level of transcripts. Having accurate information available on time helps quicken the healthcare process.

2. By using technology which is reliable and secure

By using technology that is reliable and secure, the medical transcription service provider can provide three pronged benefits:

· Capital saved on technology investments
· Assured turnaround time, reducing the need for constant follow-up
· Security of data during transmission is ensured

3. By quickening the accounts receivable cycle

Medical transcription is the first stage of the accounts receivables cycle. By outsourcing medical transcription the healthcare facility can be assured that the first stage of the accounts receivable cycle is cleared in a timely manner.

4. By letting healthcare professionals use familiar modes of dictation

Outsourcing to a medical transcription service provider that lets the doctors use familiar methods of dictation would ensure that doctors can utilize their time in the best way possible, thereby increasing productivity.

It can be seen that medical transcription companies do not just document the patient –doctor encounter, they free up valuable resources like time, money, manpower and technology by providing an important and value added service. Choosing the right medical transcription service provider can really improve the productivity of a healthcare professional and increase the profitability of the healthcare facility.

Apart from increasing the productivity of healthcare professional, outsourcing medical transcription has added benefits like:

· Reduction in the cost per line of transcription
· Cost of transcription is limited to cost per line and not for idle capacity during slow periods.
· Holiday and weekend transcription needs are met without any added expenses.
· Outsourcing medical transcription leaves the healthcare facility administration free to concentrate on the core business.
· Savings on real estate costs that is allocated for the in-house transcription staff.
· Reduction in information technology costs
· Reduction in management expenses towards medical transcription
· Centralized information flow
· One stop solution for all medical transcription needs

Medical transcription is an important cog in the machinery of healthcare services. By outsourcing medical transcription needs a healthcare facility can avail of this vital service at economical rates, with added benefits of assured turnaround time, advanced technology and services that are HIPAA compliant.

TransDyne offers quality Medical Transcription at reasonable prices, done by expert Medical Transcriptionists with a very quick turnaround time executed through secure HIPAA compliant channels, with very high levels of accuracy and all this with technology that is advanced but easy to use!

How important is turnaround time guarantee while choosing a medical transcription service provider?

Turnaround time guarantee given by the medical transcription service provider plays an important role in the service provider selection process.

Why is turnaround time guarantee a deciding factor in outsourcing medical transcription?
To answer this question, one needs to examine the importance of medical transcription and the part it plays in the provision of quality healthcare. Medical transcription is the process of creating records of the patient-healthcare professional encounter. These records then serve as the foundation for providing healthcare, for referring to specialists, as evidence in case of litigation and form the basis for billing.

One can see that the quality of healthcare hinges on the availability of accurate and timely information, therefore turnaround time for medical transcription is very important for a healthcare facility.

What is turnaround time?
Turnaround time is the time between when the audio files are uploaded to the time when the final transcripts are made available to the healthcare professional. Ideal turnaround time would depend on the type of report. For most reports a turnaround time of 24 hours would be considered ideal, but STAT reports would require a turnaround time of 4-12 hours.

How can a healthcare facility be ensured that the committed turnaround time would be met?
This would require the healthcare facility to have a careful screening process of various medical transcription service providers. To ensure that a service provider would stand by their guarantee they need to be evaluated on the following:

· Technology used: The technology used by the medical transcription service provider will have a direct impact on the turnaround time.

· Training methods used: A team of well-trained medical transcriptionists would ensure that the turnaround time guaranteed by the medical transcription service provider would be met without any compromise to quality.

· Quality assurance methods used: The methods used to ensure quality would not only ensure accuracy but also save a lot of time in correction of errors, thereby fine-tuning the turnaround time.

· In-house transcription: Transcription done in-house and not through sub-contractors would cut down on turnaround time by avoiding dilution of control over the process of transcription.

TransDyne stands head and shoulder above the others in terms of not only quality/accuracy of transcripts, fair pricing, data security but also in terms of turnaround time guarantee.

How does TransDyne guarantee turnaround time?

TransDyne uses the right technology: TransDyne adopts the best technology like Smart upload, Smart Delivery, and web delivery to ensure that the turnaround time is met.

TransDyne has refined its’ training methods: TransDyne has taken training of its’ medical transcriptionists to the next level by training them in one or two areas of medicine to make them domain specialists. This ensures that the turnaround time is met with from the very beginning.

TransDyne has  four level quality checks: TransDyne has a stringent quality control method in place involving medical transcriptionist, proofreader, unit-incharge and quality assurance team to ensure quality issues are solved on time and not affect turnaround time.

TransDyne does not use sub-contractors: TransDyne believes in executing all the work in-house thereby saving on time and at the same time ensuring accuracy and data security.